Work with advance shipping notices

An advance shipping notice (ASN) is a supplier’s heads-up of exactly what they’ve shipped — the products, quantities and often when it’ll arrive. It lets you receive faster and catch errors at the dock.

Turn an ASN into an inbound shipment

When a supplier sends an ASN, use it to create the inbound shipment ahead of delivery:

1. Go to Operations → Receiving → Inbound shipments → Add new.
2. Enter the supplier and reference from the ASN.
3. Add the expected lines straight from the ASN — product and quantity for each.
4. Save.

Many suppliers send the ASN as a spreadsheet; you can paste those lines straight in.

Why an ASN helps

• Receivers scan against a known list, so a wrong or missing item is obvious immediately.
• Klovio auto-flags short, over and missing lines against the ASN — see Handle short and damaged shipments.
• You can plan dock and labor around the expected date.

No ASN?

Plenty of suppliers don’t send one. Then you receive against a PO you entered, or do a blind receipt. An ASN just makes a good process better.

Tip: ask your top suppliers to send ASNs, even as a simple spreadsheet. The few minutes it takes to enter one is repaid the moment a discrepancy surfaces at the dock instead of next month.