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ASSET TRACKING

Track the equipmentthat runs the warehouse.

Scanners, forklifts, pallet jacks, jigs, tooling, returnable totes — not just stock. Scan the same barcode to check it out, assign it to a person or team, and know exactly where every asset is and who has it right now.

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app.klovio.app/assets
ASSETS
312
CHECKED OUT
47
SERVICE DUE
5
Asset register · updated 6 sec ago
Zebra TC58 · SCN-014OUTScanner
Forklift · FLT-03OUT ↑ just nowVehicle
Pallet Jack · PJ-11INVehicle
Weld Jig · JIG-07OUTTooling
312
Assets tracked
Every scanner, vehicle, jig, and tote in one register — each with its own barcode, history, and owner.
47
Open check-outs
Know what's in someone's hands right now — and who has it — without walking the floor to find out.
86%
Avg. utilization
See which assets earn their keep and which sit idle — so the next purchase order is the right one.
0
"Where is it?" hunts
Every asset has a last-known location and a last-known holder. Searching is a lookup, not a scavenger hunt.
Why asset tracking matters

The gear isn't on the books — but it runs the building.

Your WMS counts the stock down to the unit. But the scanners that read the barcodes, the forklift that moves the pallet, the jig that holds the part, and the totes that ship to your customer and come back — those live in a spreadsheet, a sign-out clipboard, or nobody's head at all. When they walk off, break down, or miss a service, the count being perfect doesn't help you.

The scanner that walked off

A $1,400 handheld leaves on the night shift and never comes back. No sign-out, no owner, no idea who had it last. You buy another — and the cycle repeats.

The forklift that wasn't serviced

The 250-hour service slips. Then it slips again. Then it fails mid-shift, blocks an aisle, and stalls every order behind it for a day while you wait on a part.

The totes that never came back

Returnable containers ship out by the hundred and trickle back by the dozen. Nobody's counting, so the shrink hides in plain sight until reorder time.

Before vs. after

Sign-out clipboard vs. scanned check-out.

Same gear, same crew, same shifts. The only difference is whether every hand-off leaves a record.

❌ Without asset tracking
  • A clipboard by the cage — half-filled, illegible, and gone the week the pen ran dry.
  • "Who has the scanner?" The shift answer is a shrug and a ten-minute hunt.
  • Service is a memory. Maintenance happens when something breaks, not when it's due.
  • Shrink hides. Lost tools and missing totes only surface when you go to reorder.
  • No owner, no accountability. Damage and loss can't be traced to a shift or a person.
  • Buying blind. You can't tell idle assets from busy ones, so you over-buy "just in case."
✅ With Klovio
  • Every hand-off is a scan. Check-out and check-in take one second and leave a record.
  • One lookup tells you who has it. Person, team, or location — current and historical.
  • Service schedules trigger themselves. By date or usage hours, before the breakdown.
  • Shrink is visible the day it happens. Open check-outs and overdue returns are flagged.
  • Every asset has an owner. Damage, loss, and last-holder are traceable to a name.
  • Buy on data. Utilization shows what's busy and what's idle — purchase accordingly.
How it works

Three steps from scan to accountability.

The same barcode workflow your team already uses for stock — pointed at the gear that moves it. No new device, no new habit.

STEP 01

Label and register the asset

Tag every scanner, vehicle, jig, and tote with a Klovio barcode. Capture make, model, serial, purchase date, and the location it lives in.

One-time
STEP 02

Scan to check out or in

Scan the asset and the badge of the person taking it. Klovio assigns it to a person, team, or location and stamps the time — automatically.

~1 sec
STEP 03

Track location, owner & service

Every asset shows its last scan, current holder, and service status. Overdue returns and upcoming maintenance surface before they cost you a shift.

Always live
Check-in / check-out

Know who has what, the moment they take it.

Open the check-out ledger and see every asset that's currently out — assigned to a person, a team, or a location, with the time it left and how long it's been gone. Overdue returns rise to the top, highlighted, so a missing scanner is a flag on a screen, not a surprise at audit.

  • Assign to a person, team, or location with one scan
  • Overdue check-outs are flagged automatically by your rules
  • Full hand-off history — every holder this asset has ever had
  • Filter by category, by holder, by warehouse, by status
See Audit Log →
Open check-outs · 4 active
OUT Zebra TC58 · SCN-014 · Receiving
Daniel H · checked out 12 min ago
OVERDUE Forklift · FLT-03 · Yard
María R · out 9h 14m · due back 1pm
OUT Weld Jig · JIG-07 · Line 2
Assembly team · out 2h 03m
IN Pallet Jack · PJ-11 · Dock A
Returned by Daniel H · 4 min ago
Forklift · FLT-03 · service plan
250
Last service
at 1,000 hrs
→ →
DUE
Next due 14h
at 1,250 hrs
↓ Triggered by usage hours ↓
250-hour PM
overdue 0scheduled
Flagged before failure. Work order auto-created.
Maintenance & service history

Service on schedule — before the breakdown.

Set a maintenance interval by calendar date or by usage hours, and Klovio watches the clock for you. As an asset approaches its service window, it surfaces on the dashboard and a work order is queued — so the 250-hour PM happens at 250 hours, not at the failure that finally forces it.

Every service is logged against the asset. Parts, labor, downtime, and notes live on the same record as its check-out history. When you decide whether to repair or replace, the whole story is in one place.

  • Schedule by date or by metered usage hours
  • Auto-flag and queue a work order before service is due
  • Full service history — parts, cost, and downtime per asset
Under the hood

The life of an asset.

From the day you label it to the day you retire it, every scan adds to one continuous record — location, holder, and service, all from the same barcode.

ONE ASSET · ONE RECORD From label to retirement Every scan writes to the same history. FLT-03 STEP 1 · REGISTER Label and add the asset Tag it with a barcode. Capture make, model, serial, category, and the location it lives in. CHECK IN / OUT STEP 2 · ASSIGN Scan to hand off, scan to return Assigned to a person, team, or location, with time and holder stamped on every movement. LOCATION Where it is Last-known location from the latest scan. OWNER Who has it Current holder and every past hand-off. SERVICE When it's due Maintenance by date or usage hours. One barcode. One continuous record. From label to retirement. Location, holder, and service history — all written by the same scan. Nothing leaves the building without leaving a record.
The specifics

What asset tracking actually covers in Klovio.

Related modules

Pairs well with.

Stop hunting for the gear. Start tracking it.

20 minutes is all it takes to see Klovio's asset tracking working on your scanners, vehicles, and tooling.

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