Create an inbound shipment

An inbound shipment is Klovio’s record of stock arriving from a supplier. Creating one ahead of delivery means your receiving team scans against a known list instead of guessing.

Create the shipment

1. Go to Operations → Receiving → Inbound shipments.
2. Click Add new.
3. Fill in the header:
   • Supplier — who it’s coming from
   • Reference — the supplier’s PO or invoice number
   • Destination warehouse
   • Expected date
4. Add the expected lines — each product and the quantity due. Search by SKU, name or barcode.
5. Click Save.

The shipment now sits in Inbound shipments with the status Pending.

Why create it in advance

• The receiving team sees exactly what to expect, so discrepancies surface immediately.
• Klovio compares received quantities against expected ones and flags short, over and missing lines automatically.
• Reporting links received stock back to the supplier and reference.

No advance notice?

If goods arrive with no shipment created, you can still receive them — create the inbound shipment at the dock and add lines as you go, or use the Receiving queue for a blind receipt. See Receive a shipment.

Tip: paste the supplier’s packing list straight into the lines. Catching a mismatch before the truck leaves is far cheaper than chasing it next week.