Products and SKUs explained

Everything Klovio tracks starts with a product. Get this layer right and receiving, picking and reporting all fall into place.

Product vs. SKU vs. barcode

• Product — a thing you stock, e.g. Organic Olive Oil 1L.
• SKU — your internal code for that product, e.g. OOL-001-1L. It is unique and never changes.
• Barcode — the code printed on the packaging (UPC/EAN). It’s what staff physically scan.

A product has one SKU but can have one or more barcodes — useful when the same item ships with different manufacturer barcodes.

Add a product

1. Go to Inventory → Products → All products.
2. Click Add new.
3. Enter the name, SKU, category and barcode.
4. Optionally add unit cost, dimensions and a reorder point.
5. Click Save.

To load many at once, see Import your products with a CSV.

Categories

Categories group products — Food, Dry Goods, Packaging. They drive filtering and reporting, and keep large catalogs navigable. Manage them under Inventory → Products → Categories.

A product is not stock

Creating a product builds your catalog — it does not add quantity. A product can exist with zero stock. Quantity arrives only when you receive it or record a count. That separation is deliberate: your catalog stays stable while stock levels move every day.

Tip: design SKUs so a human can read them — a prefix for category, a number, a size (OOL-001-1L). Pure random codes work for the database but slow your team down.