Set who can do what,and at which warehouse.
Role-based access control for warehouse teams. Start from a prebuilt role, switch individual actions on or off, and limit the role to the warehouses a person works in. A picker can pick without approving transfers, and a site lead can manage one site without editing stock at another.
Broad access makes ordinary mistakes more likely.
When every user has the same access, small errors reach the stock record: a temporary worker adjusts the wrong count, a picker approves their own transfer, someone edits a unit cost they didn't need to see. None of it is deliberate. Limiting each person to the actions and sites their job requires, known as least privilege, prevents many of these errors before they change your numbers.
Adjustments outside someone's role
A new hire with full access "fixes" a count that wasn't wrong. On-hand quantity is now off, a reorder triggers early, and someone spends time days later finding the cause.
Edits at the wrong site
Without per-warehouse scoping, a manager at one site can edit stock at the others. A typo entered against the wrong site changes another team's numbers.
Cost data on every screen
Unit costs, supplier pricing and margins don't need to appear for every user. With all-or-nothing access, that data is visible to everyone who signs in.
Set up a role in three steps.
Roles are configured in Klovio's settings: choose a template, adjust its permissions and assign the sites it covers. Each person signs in with their own account and role.
Pick a role template
Start from picker, receiver, supervisor, manager, admin or read-only. Each template comes with a default set of permissions; assign it as is or copy it to create your own role.
Adjust individual permissions
Turn individual actions on or off, such as adjusting stock, approving transfers, editing master data, viewing costs and managing users. The permission matrix shows what each role can and can't do.
Assign sites and invite
Limit the role to one warehouse, a region or all sites, then send the invitation. A site lead assigned to one location works only in that location.
Roles and actions on one screen.
Klovio permissions are individual actions rather than broad access levels. The matrix shows which roles can adjust stock, approve transfers, edit master data, view costs and manage users, so you can review a role before assigning it.
- Set permissions by action, not by access level
- Copy a template to build a role that fits your operation
- Review conflicts and gaps in the matrix before you save
- Changes take effect the next time the user signs in, on the device they use
| Action | Picker | Super. | Mgr | Admin |
|---|---|---|---|---|
| Adjust stock | ✓ | ✓ | ✓ | ✓ |
| Approve transfers | – | ✓ | ✓ | ✓ |
| Edit master data | – | – | ✓ | ✓ |
| View costs | – | – | ✓ | ✓ |
| Manage users | – | – | – | ✓ |
Limit each role to the sites a person works in.
A role defines what a person can do; scoping defines where. A manager scoped to your Houston distribution center (DC) can't change stock in Dallas or Austin unless you add those sites to their scope.
Assign a role to a single warehouse, a region or your whole network. Users see only the sites in their scope, which keeps their edits within the locations they're responsible for.
- Scope a role to one site, a region or all locations
- Out-of-scope warehouses don't appear in the user's site list
- Works with multi-warehouse so each site's team manages its own stock
How Klovio checks a permission.
When someone taps an action on a handheld or in the web app, Klovio checks it against their role and their site scope, allows or blocks it, and records the result in the audit log.
Roles and permissions details.
- Restricted by default. New roles start with limited permissions, so access is added deliberately rather than removed later.
- Single sign-on (SSO). Sign-in can be centralized through single sign-on where your team already manages identity.
- Permission history. Changes to roles and permissions, and allow or block decisions, are logged with the user, time and site. More on Audit Log →
Features that work with roles.
See roles and site scoping set up in Klovio.
A 30-minute demo covering role templates, permissions and per-warehouse scoping, focused on your requirements.