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InspectionHero Equipment inspections

Scan the equipment. Run the check. Keep the record.

Give your team a consistent way to inspect forklifts, ladders, tools and machines. Operators scan their badge and the asset, complete a checklist on a phone or tablet, and InspectionHero records the result. A failed critical item marks the asset out of service until it passes again.

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  • English and Spanish
  • Unlimited inspectors
  • Checklists you can adapt
Best for
Teams that inspect their own forklifts, ladders, tools and machines
Runs on
Phones and tablets in the browser, handheld scanners, web
Checklists
Build your own or start from five ready-made ones
People
Unlimited inspectors and badge operators
What it does

Build checklists, schedule inspections and review results.

Checklist builder

Pass/fail questions, number limits, meter readings, photos, signatures and more. Mark items critical and add rules, like requiring a photo when an item fails.

Out of service on a critical fail

A failed critical item marks the asset out of service in InspectionHero. A passing re-inspection, or a manager override with a recorded reason, returns it to service.

Schedules and due board

Checks every shift, daily, weekly, monthly, quarterly, yearly or by meter reading. The due board shows what is due, late and missed.

Features

Explore InspectionHero features

Versioned checklists

Publishing a change creates a new version with a note. Each inspection keeps the exact version it was run on.

  • Publish each change with a note
  • Past inspections keep their exact version
  • Duplicate or archive a checklist
How it works

Inspections running in three steps.

  1. 01

    Set up

    Add your sites and shifts, import assets from a CSV, print QR labels and operator badges, and install the ready-made checklists.

  2. 02

    Inspect

    Operators scan their badge, then the asset, and work through the checklist on a phone or tablet.

  3. 03

    Act

    Critical failures mark equipment out of service, defects carry forward, and the due board shows what is late or missed.

Runs on
Phones and tabletsOperator mode runs in the browser, with large buttons for use on the floor.
Handheld scannersAny scanner in keyboard mode, including Zebra handhelds.
Phone cameraScans asset labels and badges on Android phones.
WebThe office app for checklists, schedules, assets and results, in English or Spanish.
Works with
Label printersQR, Code 128 or Data Matrix labels on Avery 5160 sheets, 2 × 2 in rolls, or Zebra printers.
CSV importBring in up to 2,000 assets at a time.
Excel exportSites, asset types, assets, operators and shifts in one workbook.
Related product AssetHero

Know who has it, too

AssetHero records who has each piece of equipment and where it was last recorded, with scan check-out and check-in.

Discover AssetHero
Resources

Support and implementation.

Product support

Email support on every plan, with chat and phone support on higher plans.

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Help getting started

We help you bring your data in and get the team running.

Learn more

Roles and audit log

Admin, Manager, Inspector and Viewer roles, and a log of every change.

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Partner network

Buy, set up and get support through a Klovio partner.

Learn more

System status

Live uptime for each Klovio service, checked every five minutes.

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Support portal

Open a ticket and a person replies within one business day.

Learn more

Questions about InspectionHero

Do operators need a login?

No. Operators sign in with their badge and an optional PIN, without a user account.

Can we use our own checklists?

Yes. Build them from scratch or start from the library. Changes are published as a new version, and past inspections keep the version they were run on.

What happens when a critical item fails?

The asset is marked out of service. Depending on the checklist, only a manager can start the next check. It returns to service when a re-inspection passes, or when a manager overrides with a reason.

What if the signal drops during a check?

Answers already entered are saved on the device and sent when the connection returns. Starting and finishing an inspection need a connection.

Do we pay per inspector?

No. Plans are sized by the assets you inspect and your sites. Inspectors and operators are unlimited.

How is it different from AssetHero?

AssetHero records who has each piece of equipment. InspectionHero records whether it passed its checks and whether it is in service.

Is it available in Spanish?

Yes. The app is in English and Spanish, and the ready-made checklists come in both.

Other Klovio productsInventoryHeroWMSHeroMDMHero

See InspectionHero with your own equipment.

Book a 30-minute demo and we will build a checklist, scan an asset and run an inspection while you watch.

Book a demoA 30-minute walkthrough focused on your requirements. Talk to usQuestions about product fit or implementation? See pricingCompare plans and discuss pricing for your products.