Track lots and expiration datesfrom the dock to the shipment.
Record lot numbers and expiration dates at receiving, direct pickers to the lot that expires first (first-expired-first-out, or FEFO), and get alerts before stock reaches its date. If a supplier recalls a lot, search the lot number to review its recorded receipts, locations and shipments, then export the records to support your recall process.
Untracked dates lead to write-offs and slower recall work.
Stock that ages out at the back of the rack is a direct write-off. Without lot records, a supplier recall is harder to scope, audit preparation takes longer, and customers can receive short-dated units because nothing directed which lot to ship first. For food, beverage, pharmaceutical and cosmetics businesses, the date on the case is part of the product.
Older lots end up behind newer ones
New stock goes in front and older lots end up behind it. Without lot-level picking, an expired pallet may not be noticed until it has to be written off.
Recalls are hard to scope without lot records
When a supplier flags a lot and shipments aren't recorded by lot, it's hard to tell which orders included it. The cautious option is often to hold the whole SKU while you investigate.
Short-dated shipments can lead to credits
A customer who receives units close to their expiration date may reject the order or ask for credit, and start to question your stock rotation.
From receiving to recall trace in three steps.
Lot and expiration data is captured once at receiving, then used by picking, expiry alerts and the recall trace.
Capture lot at receiving
Scan inbound stock and record the lot number and expiration date on the spot. Klovio reads them from the GS1 barcode where present, or prompts the receiver to enter them.
Pick the lot that expires first
When an order calls for that SKU, the handheld directs the picker to the lot that expires first rather than the nearest bin.
Get alerts and trace lots
Expiry alerts go out at 90, 60 and 30 days, or at thresholds you set. If a lot is recalled, a lot search shows the units on hand and the orders it shipped on.
See what's aging out before it does.
The expiry watchlist sorts lots by days remaining, soonest first. Alerts go out at 90, 60 and 30 days, so the team can sell, transfer or discount stock while there's still time, rather than write it off.
- Lots ranked by days to expiry, not by bin location
- Thresholds configurable per category: 30/60/90 days or your own
- Alerts by email, Slack or the handheld inbox
- Filter by warehouse, supplier or product family
Scope a recall to the affected lot.
When a supplier flags a lot, you need to know where it is and where it went. Without lot records, the cautious choice is to hold the entire SKU and the orders that might contain it until you know more.
Klovio records each lot's movements from receipt to shipment. Search a lot number to see the units still on hand, the bins they're in and the orders the lot shipped on, then export the records to support your recall process. You can hold the affected lot and keep other lots of the same SKU available.
- Lot history covering receipt, put-away, transfer, pick and ship events
- Customer and order list for the lot, exportable for your recall and audit records
- Quarantine holds that block the affected lot from picking
Where lot data is used.
See lot and expiry tracking in Klovio.
Book a 30-minute walkthrough of lot capture, FEFO picking and a recall trace, focused on your products and requirements.