Track lots, expiration datesand inventory movements.
For distributors, processors, beverage makers and grocery operations that work with lot codes, expiration dates and traceability records. Klovio records lot details at receiving, supports picking by expiration date (first-expired, first-out, or FEFO), and keeps a movement history you can search when investigating affected stock.
Quantity on hand isn't enough in food and beverage.
Two pallets of the same SKU can carry different lot numbers and expiration dates. Knowing you have 200 cases is a start; knowing they're spread across four lots, and that one expires Friday, is what rotation, audits and recalls depend on.
Rotation by proximity, not by date
When pickers take the nearest case rather than the soonest-expiring lot, older stock stays on the shelf. It may not be noticed until it's past date, or until a customer receives it.
Lot details spread across records
When a supplier flags a lot, you need to know where it was received, where it's stored and which customers it shipped to. If receipts are on paper and shipments are tracked in email, answering those questions takes time.
Audit records in several places
Safe Quality Food (SQF) and Hazard Analysis and Critical Control Points (HACCP) audits ask for traceability records. When those records are kept in binders and adjustments carry no user or timestamp, preparing them is slow and gaps are hard to explain.
Receive, pick and trace by lot.
Lot and expiration details are recorded once at the receiving dock, then used again at picking and whenever you need to trace a lot.
Record the lot at receiving
Scan inbound product on a handheld and record the lot number, batch and expiration date against the purchase order. Scanning works offline in freezers and walk-in coolers, and records sync when the device reconnects.
Pick by expiration date
On FEFO pick lists, Klovio directs the picker to the soonest-expiring lot available. Rotation follows the expiration dates recorded at receiving rather than which case is easiest to reach.
Look up a lot's history
Klovio keeps each lot's recorded history: where it was received, where it was moved and which orders it shipped on. Search by lot number when you need to investigate.
See which lots expire next.
Klovio lists lots by expiration date, closest dates first. Alerts at 30, 14 and 7 days before expiration give you time to move the stock, mark it down or send it to a customer who'll sell through it quickly.
- Expiration dates are stored as their own field, so you can sort and filter by them
- FEFO pick lists direct pickers to the soonest-expiring lot
- Alerts at 30 / 14 / 7 days by SKU, lot or location
- Slow-moving lots show up while there's still time to sell them
Trace a lot from receipt to shipment.
Search a lot number to review its recorded receipts, locations and shipments: the purchase order it arrived on, where it was stored, and which orders and customers it shipped to. Then export the affected records to support your recall process.
Place the remaining stock on hold or in quarantine and export the list of affected customers for outreach. Stock movements and adjustments are recorded in the audit log with user, device and source.
- Forward and backward trace by lot or batch number
- Export of affected customers for outreach
- Hold and quarantine statuses applied per lot
- Audit records you can export to CSV to support SQF and HACCP audits
Related features
Talk through your lot and expiration requirements.
A 30-minute walkthrough of lot capture at receiving, FEFO picking and lot traces, focused on your requirements.