Inventory that updateswith each scan.
Receipts, picks and transfers update on-hand quantities as they're scanned, not in a nightly batch. The web dashboard, other handhelds and connected systems read the same records, and each change is logged with who made it and when.
Delayed stock updates affect sales, purchasing and counts.
When stock updates depend on someone keying in paper records, a nightly sync or a weekly spreadsheet reconciliation, the system lags behind the floor. Until it catches up, sales, purchasing and the warehouse team are working from out-of-date quantities.
Orders promised from old counts
The system shows stock that has already been picked or moved, an order is promised against it, and the item isn't on the shelf. Then someone has to trace where the count went wrong.
Reorders that come too late
The system shows 40 units when there are 4 on the shelf, so the reorder isn't triggered. The shortage is found when the bin runs out.
Count differences with no history
Without a timestamped record of each movement, a count difference is hard to explain. With one, you can see when the change happened and who recorded it.
How a scan updates stock.
Each scan is processed when it arrives rather than in a scheduled batch.
A scan is recorded
A receiver scans an inbound pallet, a picker scans an order, or a supervisor moves stock between locations, on a handheld, tablet or phone.
Klovio updates the quantity
The scan is sent to Klovio's cloud, where the quantity for that warehouse, bin and lot is added, deducted or moved in a single atomic operation and logged with the time and user.
Other users and systems get the change
Open dashboards refresh, other handhelds show the new quantity on their next scan, and connected systems such as QuickBooks Online, Xero and Shopify receive the update through their integrations.
See each change as it's recorded.
The activity feed lists scans, transfers and adjustments as they happen. Each entry shows the user, device and source action, so you can trace a quantity back to the transaction that changed it.
- Each change shows user, device, location and time
- Filter by SKU, by warehouse, by team member
- Roll back individual changes if needed
- Export to CSV or push to your data warehouse
Two scans on the same SKU are both applied.
In a busy warehouse, two people can scan the same SKU within milliseconds of each other. If a system simply saves the last update it receives, one of those scans can be lost and the count drifts.
Klovio applies inventory changes as atomic database operations. Each scan is applied as its own change to the count, so one doesn't overwrite the other. This is how the inventory engine works by default; there's nothing to configure.
- Atomic counters at the database level
- Changes made offline are saved on the handheld and submitted in order when it reconnects
- Each event is journaled, so the history can be replayed
Features used alongside real-time inventory.
See how scans update stock in your operation.
Book a 30-minute walkthrough of scanning, live quantities and the activity history, focused on your requirements.