Get started with InventoryHero

InventoryHero is built to get a small team tracking inventory the same afternoon. You need three things: a location, a few items, and one honest count. Here’s the whole path.

1. Sign in

Open the link from your welcome email and set your password. InventoryHero runs in the browser on any computer, and on any Android phone — no install required for the basics.

Tip: the first account is the owner. Invite a second person early so the account never depends on one inbox.

2. Create your first location

A location is anywhere stock lives: a storeroom, a shelf, a van, a job site.

1. Go to Locations and click New location.
2. Give it a name your team already uses out loud — “Back room”, not “LOC-001”.
3. Start with one or two. You can always split a location into finer ones later, once you know where miscounts actually happen.

3. Add a few items

1. Go to Items and click New item.
2. Enter a name, the barcode if the product already has one, and the quantity on hand.
3. Assign it to a location.

Add five or ten items by hand to get a feel for it. If you have a spreadsheet of your stock, use CSV import to load the rest in one go instead of typing them all.

Items with barcodes can be scanned straight from your phone’s camera — see Add items and barcodes for the full options, including generating labels for items that don’t have codes yet.

4. Run your first count

Your quantities are only as good as your first count, so do this before you trust any number:

1. Stand in the location with your phone.
2. Open each item (or scan its barcode) and set the quantity to what you physically count — not what the invoice said.
3. Work shelf by shelf until the location is done.

From here on, adjust quantities as stock moves and the numbers stay true. Once your counts settle, set minimums so the app warns you before you run out — see Set up low-stock alerts.

What’s next

• Import the rest of your catalog by CSV
• Invite your team
• Set low-stock minimums on the items you reorder most

Still stuck? Create a ticket and we’ll get you moving.